Intake Support Clerk

Job Type
Part Time, On Site

Position Overview

Reynolds Parrino Shadwick, P.A. is an insurance defense law firm in the St. Petersburg area seeking a motivated and detail-oriented Intake Support Clerk to join our legal team. 

The role supports case opening, court filings, and administrative operations while serving as a professional first point of contact for visitors and incoming correspondence. Training is provided, making this an ideal entry level position for individuals looking to build foundational skills in legal operations.

Key Responsibilities

·         Monitor daily communications for new and active files

·         Organize information and assign tasks with appropriate deadlines

·         Draft routine notices and filings under supervision

·         File documents with the court using the Florida E Filing Portal

·         Assist with opening and creating new company matters in the firm’s database

·         Support special projects and additional tasks as assigned

Front Office and Administrative Duties

·         Greet all visitors entering the office and direct them to the appropriate staff or location

·         Receive incoming mail and deliveries from USPS, FedEx, and UPS

·         Open, organize, and distribute mail to the appropriate recipients

Desired Skills and Qualifications

·         Strong organizational skills and attention to detail

·         Self-motivated with the ability to follow instructions and work independently

·         Comfort prioritizing tasks and managing time effectively

·         Proficiency with Microsoft Word, Excel, Outlook, and Adobe

·         Experience with data entry across multiple platforms

·         Professional communication skills and a customer service-oriented mindset

·         Experience with the Florida E Filing Portal and court docket websites is a plus but not required.

Position Details

·         Compensation is based upon experience

·         Part time position with schedule to be determined

·         On site hours Monday through Friday, 8:30 a.m. to 5:00 p.m.

·         Reliable transportation is required